Save a file in a different file format

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Word ( doc, docx )

When you create and save a document, Word automatically saves the document in the Open XML Format. However, you can save the document in another file format or change the default file format.

Do any of the following:

1. Save a file in the Open XML Format (the default file format for Office 2008 for Mac and Office for Mac 2011)
2. Create a file, or open the file that you want to save.
3. On the File menu, click Save As.
4. In the Save As box, type a name for the file.
5. On the Format pop-up menu, make sure Word Document (.docx) is selected.
6. Click Save.

Save a file as PDF

You can save your document as PDF, a PostScript-based electronic file format developed by Adobe Systems, to preserve document formatting and make the document readable but not editable. You need to use Adobe Reader to view documents after you save them in this file format.

NOTE: PDF files created from Word 2011 are limited to printable content. In other words, if the content does not appear in print, it will not appear in the PDF.

1. Create a file, or open the file that you want to save.
2. On the File menu, click Save As.
3. In the Save As box, type a name for the file.
4. On the Format pop-up menu, click PDF.
5. Click Save

Excel ( xls, xlsx )

When you create and save a workbook, Excel automatically saves the workbook in the Open XML Format. However, you can save the workbook in another file format or change the default file format.

Do any of the following:

1. Save a file in the Open XML Format (the default file format for Office 2008 for Mac and Office for Mac 2011)
2. Create a file, or open the file that you want to save.
3. On the File menu, click Save As.
4. In the Save As box, type a name for the file.
5. On the Format pop-up menu, make sure Excel Workbook (.xlsx) is selected.
6. Click Save